Guide for Authors

Quarterly Iranian Journal of Learning and Memory


Submission Guidelines

 

 SUBMISSION

Authors are encouraged to read the preparation and submission instructions carefully. Manuscripts that do not conform to these guidelines will be returned to the author for correction before the manuscript is processed. Failure to follow these procedures may result in significant delays in processing your manuscript.

Please submit your manuscript online at http://journal.iepa.ir. Submission to IJLM is conducted entirely online, and you will be guided through the process to answer submission questions, provide necessary information, and upload your manuscript files in their original format (e.g. Word, Excel, etc.). Do not convert files to PDF. The system automatically converts source files to a single PDF file of the manuscript, which is used in the peer-review process. To minimize disruptions when submitting a new manuscript, verify there are no security settings enabled on any files to be uploaded. Editorial Manager will not allow files to be uploaded if protected. Please note that even though manuscript source files are converted to PDF at submission for the review process, these source files are needed for further processing after acceptance. All correspondence, including notification of the editor's decision and requests for revision, is conducted via email.

 

Guide to Registration in Research in Educational Systems Journal:

1. Select the ‘System Registration’ option from the ‘System Login page’;

2. Complete the required information such as name; surname etc. (all the starred fields);

3. Save the information; and

4. Log in to the system with the username and password sent to the author's email.




Submission Questions

Upon online submission of the manuscript using Editorial Manager, the corresponding author is required to indicate agreement to one of the following copyright statements. Manuscripts will not be reviewed until this requirement is met.

  • In consideration of the Journal's taking action in reviewing and editing my (our) submission, (title of article), the author(s) undersigned hereby transfer(s), assign(s), or otherwise convey(s) all copyright ownership to the Iranian Journal of Learning and Memory in the event that such work is published in the Journal. I (we) warrant that the material contained in the manuscript represents original work, has not been published elsewhere, and is not under consideration for publication elsewhere.



In addition, the corresponding author must address whether any of the content of the manuscript has been written or edited by anyone other than those individuals listed as an author on the submission. If there is an additional contributor, the individual's name and employer should be listed. If the individual's participation was supported by a third party, such as the study sponsor, this must be explicitly stated. If the manuscript is accepted, this information will be published in the acknowledgements section of the article. The corresponding author must also confirm that any tables and figures submitted with the manuscript are original and that the author(s) is the copyright holder, or that permission has been obtained from the copyright holder. Costs associated with obtaining permission to reuse material are the responsibility of the author.

 

Corresponding Author

According to ICMJE guidelines, the corresponding author is the individual who takes primary responsibility for communication with the Journal during the manuscript submission, peer review, and publication process, and typically ensures that all the journal's administrative requirements, such as providing details of authorship, ethics committee approval, and conflict of interest forms and statements, are properly completed, although these duties may be delegated to one or more coauthors. The corresponding author should be available throughout the submission and peer review process to respond to editorial queries in a timely way, and should be available after publication to respond to critiques of the work and cooperate with any requests from the Journal for data or additional information should questions about the article arise after publication. 

Corresponding authorship is limited to individuals who qualify for and are listed as authors on the manuscript. The responsibility of serving as the corresponding author must remain with an assigned author and cannot be delegated to a third party or non-author individual. Author profiles in Editorial Manager must include appropriate contact information; third-party contact information, such as email addresses, will not be accepted. This policy is intended to protect the Journal and authors.

By electing to approve and finalize the submission of a manuscript as the corresponding author, the author's acknowledgment and acceptance of the following responsibilities is assumed: (1) act as the sole correspondent with the Editorial Office and the publisher, on all matters related to the submission, including review and correction of the typeset proof; (2) assurance that all individuals who meet the criteria for authorship are included as authors on the manuscript title page, and that the version submitted is the version that all authors have approved; and (3) assurance that written permission has been received from all individuals whose contributions to the work are included in the Acknowledgments section of the manuscript, with the exception of individuals that are listed in their capacity as members of a research group.

Prior to beginning a submission, the corresponding author should prepare to provide the following information:

  • A running head (an abbreviated form of the main title) of 40 or fewer characters and spaces
  • Full names, degrees, email addresses, and affiliations for each author
  • A structured abstract (where applicable)
  • A region of origin for the manuscript
  • A word count (including the title page, abstract, text, references, tables, figures, and figure legends)
  • Three to Five key words or terms
  • Clinical trials registration information (where applicable)
  • Answers to submission questions described above.
  • Published articles or "in press" manuscripts that are closely related to this submission or contain key methodological descriptions



Manuscript Preparation

  • Manuscripts must conform to standard English usage and are subject to editing in conformance with the policies of the Journal. For reference, authors may consult the APA..
  • All text files must be prepared using Microsoft Word, double-spaced with Times New Roman.
  • After the title page, number pages consecutively throughout; do not enable line numbering.
  • Other than on the title page and Manuscript Submission Form(s), blinding is the responsibility of the author.
  • All files (cover letter, title page, blinded manuscript file, figures, Manuscript Submission Form(s), and supplementary materials) must be uploaded separately during the submission process.
  • Files should be labeled with appropriate and descriptive file names (e.g. SmithText.doc, SmithFig1.eps).
  • Acronyms must be spelled out on first use in text, and where used in tables or figures, in each of their legends.
  • When using direct quotations, cite the page number for the quotation along with the source in the reference list.
  • The manuscript file should be uploaded in its native format, such as .doc. Do not upload any text files as .pdf.
  • Follow internationally accepted rules and conventions; use the international system of units (SI). If other units are mentioned, please give their equivalent in SI.



Language

Manuscripts should be written in English, and American usage is preferred. Manuscripts with serious deficiencies in English may be returned without review. Authors who feel their English language manuscript may require editing to eliminate possible grammatical or spelling errors and to conform to correct scientific English may wish to use the journal service. 

 

 Funding, Acknowledgments, and Conflicts of Interest/Disclosure

Authors must identify the source of financial support for the conduct of the research and/or preparation of the article and briefly describe the role of the sponsor(s), if any, in study design; the collection, analysis and interpretation of data; writing of the report; and the decision to submit the article for publication. If the funding source(s) had no such involvement, then this should be stated explicitly.

All authors must disclose any and all financial and personal relationships with other people or organizations that could influence or be perceived to influence their work. This disclosure includes direct or indirect financial or personal relationships, interests, and affiliations whether or not directly related to the subject of the manuscript that have occurred over the last two years, or that are expected in the foreseeable future. This disclosure includes, but is not limited to, grants or funding, employment, affiliations, patents (in preparation, filed, or granted), inventions, honoraria, consultancies, stock options/ownership, or expert testimony. If an author (or authors) has/have no conflicts of interest to declare, this must be stated explicitly. For example, "Dr. Stearns reports no biomedical financial interests or potential conflicts of interest." Authors may contact the Editorial Office with questions or concerns but should err on the side of inclusion when in doubt.

IJLM requires that a properly completed Manuscript Submission Form, signed by all authors, be included with the submission for it to be considered for publication. Multiple forms are allowed. Submissions of revised manuscripts do not require an updated MSF unless the author list or reported information has changed, or revisions are requested by the Editorial Office. Forms with signatures "on behalf of" or "for" other authors will not be accepted. Authors who are not allowed to transfer copyright must still complete this form. The Editorial Office requests that the signed MSF be included at the time of submission. If an author is unable to provide the MSF electronically, a faxed copy to 88704883 will be accepted. The author must then indicate during the submission process that the MSF is being sent separately. Attach a page to the MSF (the title page may be used) containing the funding, acknowledgments, and financial disclosures of all authors. Upload this page along with the MSF(s) in the same file. Author groups electing to sign separate forms are encouraged to include one attached page with information for all authors.

All authors are required to acknowledge that the disclosures are complete for both themselves and their coauthors, to the best of their knowledge, when completing the MSF. If authors sign multiple forms, each form must contain the same information (i.e. complete funding and acknowledgement information for the article and disclosure statements for each author). Manuscripts that fail to include the complete statements of all authors upon submission will be returned to the corresponding author and will delay the processing and evaluation of the manuscript.

Funding, acknowledgements, and authors' disclosures will accompany accepted and published manuscripts in print and online. Authors are responsible for ensuring that their final, accepted manuscript and page proofs provide accurate and complete disclosures as described in the preceding paragraphs.


Individual Article Components

Cover letter and title page should be uploaded separately. The manuscript text, and tables and figures must be uploaded separately.

Cover Letter

A cover letter is required for all articles and should be uploaded as a separate file. This letter should outline the significance of the work and should refer to any other publications that utilize the same data set.

Title Page

Be sure that the information provided on the title page corresponds to information entered into the system upon submission. The title page should include the following sections:

Title:

The manuscript title should be concise and informative, as titles are often used in information-retrieval systems. Avoid abbreviations and formulae where possible. Titles should be less than 100 characters and a maximum of 15 words. A running title of less than 40 characters should also be included.

Author names and affiliations:

Include the full names of all authors and their highest academic degree. Where the family name may be ambiguous (e.g., a double name), please indicate this clearly. Include all authors' academic or professional affiliations written out in paragraph form (not footnoted) along with the corresponding author's complete contact information (name, address, telephone and fax numbers, and e-mail address).

Corresponding author:

Clearly indicate who will handle correspondence at all stages of review, production, and publication. Ensure that phone numbers (with country and area code) are provided in addition to the e-mail address and the complete postal address. Contact details must be kept up to date by the corresponding author. Multiple corresponding authors are not allowed.

Acknowledgments:

Include an acknowledgment paragraph that includes any funding directly related to the content of the manuscript, any necessary attribution/credit information, and the name(s) of the study statistical expert(s), if applicable. Academic or professional affiliations and degree(s) must be included for any non-author individuals listed in the acknowledgment.

Presentation information (if applicable):

Example: This study was presented as an abstract at the American Academy of Child and Adolescent Psychiatry's 60th Annual Meeting, Orlando, FL, October 22-27, 2013.

Keywords:

A maximum of 5 keywords should be included.



Abstract

Should begin on the second numbered page. The structured abstract for Iranian Journal of Learning and Memory should be a maximum of 250 words and must include Participants, objectives of the study, Method, Results, Conclusions. In the case of Review Articles, the Method section should provide data sources and study selection (the number of articles reviewed and the selection process). Generally, abstracts should be written with complete sentences and use of active voice when possible. Abbreviations should be spelled out on their first usage. Abstracts should provide the context or background for the research and should state its purpose (distinguishing primary from secondary purposes), basic research design (including information about the setting, common demographic characteristics of the participants, number of participants, response and refusal rates, dropouts and losses, and matching characteristics in the case of a clinical trial, information on the intervention and how variables were measured), main findings (giving specific effect sizes, numerical differences, and their statistical significance, if possible), and principal conclusions (including their relation to the purpose of the study, study limitations, and study implications). The abstract should emphasize new and important aspects of the study or observations, note important limitations, and not overinterpret findings.

Introduction

Include the purpose of the study, a review of recent relevant literature, and an a priori hypothesis.

Method

The guiding principle of the Method section should be clarity about how and why a study was done in a particular way. The Method section should aim to be sufficiently detailed such that others with access to the data would be able to reproduce the results. Include the participants/patients and, if appropriate, include information on whether parts of these data have been published elsewhere; sampling frame, sampling, and recruitment strategies; and inclusion and exclusion criteria. Inclusion of determination of sample size (include power calculation). Authors of review manuscripts are encouraged to describe the methods used for locating, selecting, extracting, and synthesizing data. Authors should make use of the appropriate reporting guidelines when drafting their manuscripts. Peer reviewers are asked to refer to these checklists when evaluating these studies.

Include information about sample composition including demographic details. Use current and codable occupational categories, four educational attainment categories (without HS diploma, HS graduate without college education, some college education, degree from 4-year college or more), and race/ethnicity categories.

For measures, authors should describe variables measured and instruments used. Authors must provide sufficient information about rating scales and other measures so that readers can access them for their own use; unpublished instruments may be made available via supplemental material at the request of the editor.

If a manual-based treatment is used, authors must include information on how to obtain the manual. The online-only content feature may be used to provide access. For studies that involve testing, imaging, or other procedures, sufficient information should be given to allow other investigators to replicate the study.

When devices or software are mentioned, please provide the name of the manufacturer followed by city and state of the manufacturer's headquarters.

Describe all analyses with names of specific statistical tests used and how these correspond to the hypotheses postulated in the introduction. Justify and clearly reference the use of unusual statistical techniques. If multiple comparisons are unavoidable, use an appropriate adjustment to control type I error. State whether tests were one- or two-tailed. If replication was performed, indicate the methods for replication and whether the measures and methods used were identical to the original study.

Results

Summarize statistics, and when reporting significant results, include the statistical test used, the value of the test statistic, degrees of freedom, and p values. When appropriate, report effect sizes and/or confidence intervals on the main findings.

Discussion and Conclusions

Include the practical implications, limitations, and conclusions of the manuscript's findings, but do not use subheadings.

Acknowledgments

 

An acknowledgments part is (usually) a one to two sentence section and its focus is thanking and bringing attention to instrumental persons who helped the article become realized, written, and published.

 

References

Citation in text. Please ensure that every reference cited in the text is also present in the reference list (and vice versa). Do not cite references in the abstract. Citation of a reference as 'in press' indicates that the item has been accepted for publication. Unpublished results and personal communications should not be included in the reference list, but maybe mentioned in the text.
Reference list. Indicate references by consecutive superscript Arabic numerals in the order in which they appear in the text. The numerals are to be used outside periods and commas; inside colons and semicolons. For further detail and examples, please refer to the APA Manual of Style, A Guide for Authors and Editors, 6th Edition. Sample reference to a journal publication:

 

Van der Geer, J., Hanraads, J. A. J., & Lupton, R. A. (2010).  The art of writing a scientific article. J Sci Commun, 4(163), 51-59.


Sample reference to a book:
Strunk, W. Jr., &  White, E. B. (2000). The elements of style (4th ed.). New York, NY: Longman.

 

Sample reference to a chapter in an edited book:

Mettam, G. R., & Adams, L. B. (2009).  How to prepare an electronic version of your article. In: Jones, B. S., & Smith, R. Z., (eds.), Introduction to the electronic age. New York, NY: E-Publishing Inc, 281-304.

Tables and Figures

Number items consecutively in Arabic numerals per the order of citation in the text. If a table, figure, or any data therein have been previously published, a footnote must give full credit to the original source, and permission from the copyright holder to reproduce the material must be provided. 

Tables should be cited in the text, numbered consecutively (i.e., Table 1, Table 2, Table 3) in the order of their mention, and include brief descriptions. Place tables in the blinded manuscript file. Tables that constitute a single column are actually lists and should be included in the text as such. Table footnotes should use superscript lowercase letters rather than symbols. 

Figures should be cited in the text, numbered consecutively (i.e., Figure 1, Figure 2, Figure 3) in the order of their mention, and include brief descriptions. The preferred file format for figures and graphics is typically whatever program was used to create them, or alternatively, PowerPoint (e.g. charts or graphs created in Excel should be uploaded as .xml or .ppt files). Please upload high resolution (at least 300 dpi) versions of each figure individually (i.e., two figures should be uploaded separately as Figure 1 and Figure 2). Parts/panels in composite figures should be labeled with capital letters (A, B, C). Each figure should be consistent in color, size, and font, and be designed proportionally so that each item within it is to scale (particularly numbers, letters, and symbols) so it can later be sized as needed without loss of legibility or quality. Figure titles and legends should be included on a separate page in the manuscript file following the reference list and any tables, rather than in the figure file itself. 


Supplemental Material

Authors may be invited to submit supplementary material to enhance their article's text. Supplementary material is made available in the online article but not published in print. The main body of the manuscript should be scientifically complete and include all content required for another group to replicate the study and for readers to evaluate the main findings. All supplemental material may be posted exactly as it is received and should be submitted as intended for viewing. Thus, all supplementary figures and tables should have their legends/keys included in the relevant file. All supplementary information should be saved in a separate file(s), and denoted as such when uploading. Supplemental material must be called out in the manuscript text (e.g. "see Table S1, available online"), and the files should be labeled Table S1, Figure S1, Figure S2, etc. Supplemental text should be labeled and called out as Supplement 1, Supplement 2, etc. Any references cited in supplemental material should be included in a supplemental reference list. Permission from the copyright holder must be obtained for any supplementary material that has been previously published in print or online.


MANUSCRIPT PROCESSING

Selection of reviewers will be made by the editors. As a general rule, manuscripts will be evaluated by three independent reviews, and on occasion, an additional review for statistical adequacy may also be obtained. Reviewer comments are generally communicated to authors within 4-6 weeks of submission unless otherwise notified by the Editorial Office. A manuscript is judged by five essential criteria, namely that the material is: ethically obtained and presented; original; methodologically sound; an important addition to the current literature; and comprehensible. IJLM excludes reviewers who work at the same institution as any author, or those who have or report any other obvious conflict of interest. IJLM review process is double-blind: the identity of individual reviewers remains confidential to the other reviewers and to the authors and vice versa. 

Authors should be aware that manuscripts may NOT be reviewed if the editors deem that the manuscript is of insufficient general interest for the broad readership of IJLM, or that the scientific priority is such that it is unlikely to receive favorable reviews. The editor-in-chief makes the final decision to accept, reject, or request revision of any manuscript. A request for revision does not guarantee ultimate acceptance of the revised manuscript. Rejection without peer review expedites the editorial process and allows authors to submit manuscripts elsewhere without delay. 

Revised manuscripts should include a unique file (separate from the cover letter) with blinded responses to reviewers' comments, and when applicable, the Managing Editor's note.


FOLLOWING ACCEPTANCE

Digital Object Identifier (DOI)

The Digital Object Identifier (DOI) may be used to cite and link to electronic documents. The DOI consists of a unique alpha-numeric character string, which is assigned to a document by the publisher upon the initial electronic publication. The assigned DOI never changes. Therefore, it is an ideal medium for citing a document, particularly 'articles in press,' because they have not yet received their full bibliographic information. Example of a correctly given DOI (in URL format): http://dx.doi.org/10.1016/j.physletb.2010.09.059. When you use a DOI to create links to documents on the web, the DOIs are guaranteed never to change.
[T1] 
Articles in Press

Accepted manuscripts are subject to editorial revisions and copyediting. Accepted articles are published online, prior to full copyediting, within one week of final acceptance received after the publication charge is paid. They will be immediately citable in other research. Corrected proofs are published online within several weeks of final acceptance, following review by the author. Articles generally appear in the Journal within 6 months of acceptance. The contents of the article remain the responsibility of the author.

Proofs

One set of page proofs will be sent by e-mail attachment or download link to the corresponding author. Please use this proof only for checking the typesetting, editing, completeness, and correctness of the text, tables, and figures. Significant changes to the article as accepted for publication will only be considered at this stage with permission from the editor. IJLM will do everything possible to publish your article quickly and accurately. As such, authors are asked to provide corrections within a week. It is important to ensure that all corrections are provided in one communication; please check carefully before replying, as inclusion of any subsequent corrections cannot be guaranteed. Proofreading is solely the responsibility of the author(s). Note that IJLM may proceed with the publication of the article if no response from the author is received.

Proofs are provided as PDF files, which can be annotated using Adobe Reader, available for free from http://get.adobe.com/reader.

For inquiries relating to the submission of articles, please visit http://journal.iepa.ir  or contact 09353347581 on the specified days.

***Note: It is required that The Letter of Commitment , plagiarism report & Irandoc certification signed by all the authors of the article be submitted.

Link:  The Letter of Commitment

Link:  Hamanandjoo Guide System

Link:  Template structure of journal articles

Link:  Conflict of Interest Form

Link: List of approved magazines by the Ministry of Science, Research and Technology